International Logistic & Expediting Manager

Job Description

International Logistic & Expediting Manager



Responsibilities

He/She is reporting to the Expediting Manager and is responsible for taking care of organizing the logistic activities (international shipments, local shipments, custom clearance, etc), of monitoring the Orderbook of the Jobsite on Suppliers of Goods (Materials, Spares, P&E), maintaining updated delivery forecasts, tracking transportation, escalating issues, granting adherence to delivery dates agreed in the PO’s.
International expeditor must manage Improvement plans where opportune / necessary, and act in accordance with the company directives.

Tasks
o Manages relationship with logistic Suppliers (mainly Freight Forwarders) both from operative perspective and from contractual perspective
o Manages relationship with customs brokers, customs, other logistic entities as applicable, both from operative perspective and from contractual perspective
o Technical alignment logistic proposal
- Transport
o Identifies specific technical/ logistic requirements for the Area
(documentation, routing, constraints, volumes, available means, etc)
o Supports during the activities of feasibility analysis / impact analysis of import / export
operations
o Provides visibility to HQ’s functions and to Freight Forwarders of the planned transportations
(volumes, weights, origins, values, etc), obtaining the data from relevant functions in the
Jobsite
o Activates and manages all transport operations, ordinary and extraordinary as may be needed,
with the aim of granting timely delivery to the Jobsite
o Monitors and reports the forecast of picking, shipment, custom clearance, delivery to site by
the Freight Forwarders, with the aim of granting timely delivery to the Jobsite
o Identifies and/or activates, in conjunction with involved functions, recovery plans,
improvement plans, structural or contingent actions by all Logistic players (Freight
Forwarders, operators, agents, brokers and any other), with the aim of granting timely delivery
to the Jobsite
o Analyses and reports as instructed

- Goods Suppliers Expediting
o Monitors and reports the forecast of delivery and of documentation finalization by the Supplier
of Goods (Materials, Spares, P&E), with the aim of identifying and preventing potential
delays
o Performs chasing action on Suppliers, coordinating with Buyer and involved Operational
functions, with the aim of having complete, up-to-date, reliable visibility of delivery forecast
by the Supplier of Goods
o Informs and/or escalates as needed, in cases where Goods Supplier show actual or potential
risk of delayed delivery
o Identifies and/or activates, in conjunction with involved functions, recovery plans,
improvement plans, structural or contingent actions by all Goods Suppliers (Materials, spares,
P&E), with the aim of granting timely delivery to the Jobsite
o Manages the exchange of information between Suppliers of Goods and Jobsite in relation with
delivery forecasts, volumes, postponements, anticipations, etc.
o Checks Orderbook and ensures the timely closures of open/expired POs no longer necessary for the project. If required by project procurement manager he can be involved in the analysis of all POs including services, subcontracts, …
o Analyses and reports as instructed

Required Profile
o Proven experience as “international expeditor s “ in similar complex working environment minimum 10 years of Experience
o Language : fluent English mandatory; knowledge of an additional language constitutes an
advantage
o Strong Orientation to Result, completed by the ability of identifying and implementing
solutions to problems, evaluating different alternatives and considering risks,
costs/benefits, etc
o Robust knowledge of specific technicalities of transport : means of transportation,
loading/unloading, packaging, customs, documentation, fiscal elements, normatives, etc.
o Proactivity, self-starting attitude – ability to manage independently all actions of checking and
monitoring shipments, solving possible issues (commercial, administrative, documental,
logistic, etc)
o Ability to relate positively and constructively with all other Jobsite functions, both in daily
operative terms and in general process / flow / roles terms
o Ability to operate under stress
o High degree of precision, reliability, natural attitude to orderly and neat management, with high
quality of the work
o Standing, capacity of being credible and act effectively with all interfaces, internal (Jobsite,
Company) and external (Suppliers, etc)
o Capacity to coordinate effectively and with common-sense multiple actors in the Logistic flow
o Effective verbal and written communication, together with ability to provide structured
operative updates and reports
o Capacity to maintain and manage a major amount of data in a structured form, working both at
granular level (specific information, specific data) and at synthetic level (KPI’s, trends, specific
metrics), utilizing robust tools and methodologies
o Team working
o Capacity to analyze complex processes / situations, to identify key actions to solve issues
o High capacity of numerical analysis and reporting
o Attitude to continuous improvement
o Attitude to training and growth of skills of the resources of the team
o Problem Solving
o Strong drive towards the (internal) Customer
o Adequate knowledge of Supply Chain topics
o Knowledge of the main technologies and products used in the Company business sector
(Hydro, Tunneling, etc)
o Knowledge of SAP, Excel .

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