6. Hire Desk Controller

We’re a prominent heavy equipment sales and rental company serving the GCC region. With a focus on excellence and customer satisfaction, we provide top-tier heavy equipment solutions, including crane sales and rentals. Now we are looking for a Hire Desk Controller in our Riyadh location.

Basic Qualifications:
• Education: Bachelor's degree
• Experience: 0 – 1 years preferred; previous experience in a similar role is an advantage but not mandatory
• Linguistic Skills: Fluent in spoken and written English

Skills & Competencies:
• Effective communication with stakeholders at all levels
• Strong multitasking and prioritization abilities
• Excellent written and verbal communication skills
• Interpersonal skills for effective collaboration
• Adaptability, willingness to learn, and efficient time management


Key Responsibilities:
Administrative Tasks:
• Coordinate with international suppliers for price list preparation
• Monitor product availability and lead times
• Update sales team on price and lead time changes
• Prepare purchase orders (LPO) for suppliers
• Coordinate shipments with shipping companies or forwarders
• Verify and prepare shipping documents
• Communicate with customers to understand requirements
• Prepare and issue quotations for sales and rental services

Operational Tasks:
• Check equipment availability and preparation times
• Advise operation team on job requirements and equipment
• Inform sales team about equipment availability and delivery timelines
• Prepare contracts in Inspire
• Verify purchase orders, hiring documents, and payments
• Approve deliveries upon completion of hiring documents and requirements
• Update daily equipment tracker and utilization sheets
• Update job status in Rental Tracker (On-Hire, Complete, Cancelled)
• Post daily equipment status in Teams (Available & On hire)
• Upload purchase orders (PO) to create job and hiring agreements
• Issue hiring documents to customers and follow up
• Follow up on signed and stamped documents and payments


If you meet the criteria above and are ready to join our team, please send your updated CV with the subject line: 'Hire Desk Controller - Riyadh' to [email protected]"