Urgent Hiring Female Receptionist

Job Responsibilities:
Front Desk Management

Greet visitors and clients warmly.
Direct guests to the appropriate person or department.
Answer incoming calls and manage phone inquiries.
Administrative Support

Schedule appointments and maintain calendars.
Handle mail and deliveries.
Prepare and maintain documents and reports.
Customer Service

Provide information about the company and its services.
Address customer inquiries and resolve issues promptly.
Maintain a positive and professional demeanor.
Office Coordination

Assist with office supplies inventory and ordering.
Maintain cleanliness and organization of the reception area.
Coordinate meeting room bookings and set up.
Data Entry and Record Keeping

Input and maintain client and visitor information in databases.
Keep records of visitors, phone calls, and correspondence.
Collaboration

Work with other staff to support daily operations.
Assist in organizing company events or meetings.
Required Skills:
Communication Skills

Excellent verbal and written communication abilities.
Strong listening skills.
Interpersonal Skills

Friendly and approachable personality.
Ability to build rapport with clients and colleagues.
Organizational Skills

Strong multitasking abilities and attention to detail.
Ability to prioritize tasks effectively.
Technical Proficiency

Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with office equipment (printers, scanners, phones).
Problem-Solving Skills

Ability to handle inquiries and resolve issues efficiently.
Resourceful and proactive in addressing challenges.
Time Management

Ability to manage time effectively in a busy environment.
Meeting deadlines and managing schedules.
Confidentiality

Understanding of privacy and confidentiality principles, especially in handling sensitive information.
Preferred Qualifications:
Previous experience in a receptionist or administrative role.
Familiarity with office management software.
High school diploma or equivalent (additional qualifications in business administration are a plus).