Admin - Maintenance Division

A leading Real Estate Developer & Property Management Company in Bahrain seeks to employ Admin for Maintenance division

Job Responsibilities:
•Assist Property Management with the day to day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
•Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
•Provide tenants and vendors with assistance in all aspects of scheduling building
maintenance, communicating building procedures and supplying general building information.
•Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
•Prepare monthly maintenance schedules, job card, quotation and invoices
•Provide support to Maintenance Manager by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
•Process correspondence for tenants, contractors and other third parties for Property Management staff.
•Maintain and update insurance certificate files for all contractors performing work at the properties.
•Assist with the scheduling of contractor work and coordinate with tenants.
•Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies.
•Maintain and update as necessary all tenant contact information, after hour access
•Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact e-mail address listing.
•Handle other assignments as requested by management
•Maintained highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts and POs.

Requirements:
•Strong personality with Knowledge of office and accounting procedures
•Exceptional computer and Software usage skills – MS Office Suite
•5-6 years administrative experience in a commercial & Residential towers environment
•Familiarity with facilities operations
•Excellent customer service
•Strong ability to work independently; Ability to research and problem solve
•Demonstrated knowledge of phone and email procedures and etiquette
•Ability to prioritize and meet deadlines.

Interested candidates can apply for this position at [email protected]